Administrative Assistant

Temporary Full Time 

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This is a Temporary Full Time contract for 1 year

We are looking for an Administrative Assistant to join the Benefits Administration Team.

The Benefits Administration Solutions (BAS) team offers online enrollment tools, support for GroupNet Flex administration, and Benefits outsourcing services for our clients. The BAS team manages all activities relating to the administration of benefits plans on our GroupNet and flexible plan platforms; including establishing plan details and supporting our customers using our systems. 

Responsibilities:

• Responsible for sorting and distributing incoming and outgoing mail for the department
• Ensure office supplies are properly stocked and order when appropriate
• Coordinate necessary maintenance and support for departmental copiers and other office equipment
• Produce documentation using office equipment such as booklets, presentations, etc.
• Create and distribute departmental reporting
• Set up and coordination of office tools such as WebEx accounts and conferencing lines
• Process invoices following internal accounts payable procedures, systems and guidelines
• Responsible for reception duties as required such as receiving visitors, signing for deliveries etc.
• Coordinates and makes arrangements for meetings and events including equipment and travel.
• Assist with developing and updating of Power Point presentations, Excel spreadsheets and other documents as needed
• Ensures confidentiality of any/all  information, particularly highly sensitive information, such as personal information
• Prepares and manages expense reconciliation and submission

Requirements for the role:

• Strong people skills, strong communication and listening skills, ability to willingly support others in the team
• Ability to deal with complex challenges and issues
• Is driven to provide consistent outstanding service to leaders and departments, understands their needs and perspectives, and gets results that meet expectations
• Ability to work independently with moderate supervision
• Able to prioritize, focus and balance multiple priorities at all times.  Can assess situations, make decisions, and get things done
• Comfort with Microsoft office tools like WORD and EXCEL.
• Bilingualism is an asset (fluent in French and English) but is required for Quebec only as the position will regularly serve our clients with French and English-speaking needs. 
• Reliability Status Security Clearance – this can only be completed with candidates who receive an offer of employment. This is a personal security status that is required as a condition of employment before an employee can gain access to Protected B information, assets or work sites as outlined by the Government of Canada  website.  The cost of submitting these checks will be covered by Canada Life. 

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The base salary for this position is between $34,900 - $47,200 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life 

We’re united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.  

We’re looking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers, communities and each other. Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you! 

What we offer:  

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member: 

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement. 

• Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being. 

• Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day.  

• Financial Security: Company-matching pension plan, share ownership program and additional investment options. 

• Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!  
• Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.  

Learn more about Canada Life.  

We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact  talentacquisitioncanada@canadalife.com. All information provided will be handled in accordance with applicable laws and Canada Life policies.  

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted. 

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