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Executive Assistant

Description: 

 

Permanent Full Time 

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Investment Planning Counsel (IPC) is one of Canada's leading independent wealth management firms. We are a diverse group of people all driven towards one goal: helping our advisors build a better business through a remarkable client experience.    

 

In November 2023, Canada Life acquired IPC.  Canada Life is a member of the Power Financial Corporation group of companies and serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States.   

 

With the acquisition, IPC and Canada Life’s existing wealth platforms create one of Canada’s leading wealth providers.

 

The primary role of our executive office is corporate decision making and business strategies. We are currently seeking an Executive Assistant to provide administrative support to members of this team from an administrative perspective.

 

What you will do

 

  • Provide administrative support to senior leaders as determined, providing management of calendar management and expense payment processes

  • Coordinate senior leadership activities through the booking of appointments, meetings, travel arrangements and conference calls

  • Coordinate and organize meetings and conferences in virtual, onsite and hybrid work scenarios including booking meeting rooms/venues and organizing catering requirements

  • Coordinate local team events related to celebrations, team building and milestone events

  • Organize the distribution of meeting agendas, minutes and meeting materials for management meetings

  • Prepare correspondences including letters and email and proofreading and editing documents

  • Prepare presentations and reports related to business activities

  • Participate in and complete special projects independently or in collaboration with team members based on goals determined in partnership with direct leader

  • Ensure prompt turnaround and accuracy on queries from senior leadership team

  • Independently research, prioritize and follow up on multiple incoming issues and concerns addressed to the executives, including sensitive and /or confidential matters; determine appropriate course of action, referral, and/or responses

What you will bring

 

  • Exceptional organizational skills

  • Strong attention to detail

  • Relationship-building skills with a commitment to establishing long-term relationships

  • Strong communication skills; ability to effectively communicate with various audiences at all levels of the organization

  • Ability to prioritize and multi-task effectively to deal with tight deadlines and competing priorities

  • Ability to anticipate upcoming needs of senior leaders you are supporting and plan as needed

  • Ability to think critically and use sound judgment

  • Goal oriented at an individual and team level

  • Ability to maintain confidentiality at all times

  • Minimum 5-7 years’ experience within the Financial Industry at the administrative level

  • Undergraduate degree in Business

  • Experience working within the financial industry

  • Proficient in the Microsoft Office suite of products

  • Effective time management skills

 

 

 

 

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The base salary for this position is between  $48,600 - $ 72,900 annually.  This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc).  If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

 

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

 

Be your best at Canada Life- Apply today!

 

Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.

 

You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.

 

Together, as part of a great team, you’ll deliver on our shared purpose to improve the well-being of Canadians. It’s our driving force. Become part of a strong and successful company that’s trusted by millions of Canadians to do the right thing.

 

Canada Life serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations. 

 

We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. 

 

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Canada Life policies. To request a reasonable accommodation in the application process, contact talentacquisitioncanada@canadalife.com.

 

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.

 

#LI-Hybrid
Requisition ID:  2187
Category:  Corporate Functions
Location: 

Mississauga Ontario, ON, CA, L4W 0E4

Date:  Dec 3, 2024

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